Instant Knowledge Base v1.10

Help Desk Software for creating Custom Knowledge Base Articles. Updated: Nov-3-2008.

Instant Knowledge Base is a new, powerful help-desk database program that allows you to enter, and maintain, your own custom knowledge base articles and to-do lists. The real power in Instant Knowledge Base is that all the information you enter in a custom KB article is FULLY SEARCHABLE! When you normally forget past solutions to problems, the solution is now just a quick search away, thus saving your precious time in hunting for the past solution.

The amount of time this software will save you will pay for the license fee in no time, then will continue to save your time for many years to come! Your knowledge base is fully searchable, using our state of the art search technology. When you search for a phrase, Instant Knowledge Base will count the number of matches on search words, and give extra weight if all words are matched, then rank the search results accordingly. Perfect for Help-Desk applications and perfect for anyone who wants to track information that can be searched.

Instant Knowledge Base fully supports multi-users, where each extra user is deeply discounted. You can install Instant Knowledge Base on all workstations in your office, thus allowing everyone to search for solutions to any problem that has been documented, which in turn will increase the productivity of everyone in your office!! An installation option gives you the control to decide whether a workstation can only search the knowledge base, or create articles as well, however, no matter the installation mode, each workstation will have it's own to-do list.

Download a Free 15 Day, Fully-Functional Trial today. Note: Limited to 5 knowledge base articles in trial mode, purchasing a key using the link below will remove this limit and unlock the full version. Instant Knowledge Base is is offered on a Try-Before-You-Buy basis.

custom knowledge base entry screen

Main Knowledge Base Screen for adding custom knowledge base articles


powerful search options to search knowledge base by keywords / relevance

Main Knowledge Base Search Screen - For multi-users, this screen is used to search your custom articles


Key Features

Maintaining your own knowledge base (adding articles, removing articles, etc.)
Exporting all custom knowledge base articles to individual html files in a shared folder you select. When you install a workstation in "search only" mode, their search results will be viewed as html files.
Customize the article html template to your own style. If you choose an HTML store folder, the system will automatically update the html file when updating a KB article.
Statistics on each knowledge base article, including the number of times the article was clicked on in a search, the last time it was viewed, and all-time search clicks. Two reports will allow you to view the clicked-on stats, so you can easily see a ranking of which articles are clicked on the most. This will give you valuable data on what issues come up the most, and which should be addressed in more detail.
Customizable knowledge base and to-do list fields. All field labels can be customized to your needs, or translated to your language.
View the date the article was last updated. Any time you change an article, it will automatically record the new 'updated' date.
Set your own "Ignore Words" list for ignoring common words in your standard search, thus resulting in refined results.
Preview a Report of the Currently selected knowledge base article.
Copy the currently selected knowledge base article to the windows clipboard to allow easy pasting into e-mails.
Maintain your own list of "Applies To" items. Each article can be associated with the item that it applies to (or left blank if it applies to all).
Export all KB articles to MS Excel. From there, you could use Excel 2007's features for exporting to MS Sharepoint.
Import existing KB articles using a "paste in" blank importing sheet.
Import existing KB articles from Instant Quote Professional's KB database.
"View All Articles" Data / Advanced Search. This will allow you to use Access 2007's powerful search features on any column.
To-Do List, with priority ranking and reports.


Generate HTML files for each custom knowledge base article

Generate individual HTML Files for ALL custom knowledge base articles!



Minimum System Requirements for Instant Knowledge Base. Instant Knowledge Base, built with Microsoft® Office® Access® 2007 (Access 2007 Not Required), has the following system requirements:

MS Office Access 2007 Not Required - Comes with FREE Access 2007 Runtime
Computer and processor: 500 megahertz (MHz) processor or higher
Operating System: Microsoft Windows XP with Service Pack (SP) 2, Windows Server 2003 with SP1, or later operating system
Display: 1024x768 or higher resolution monitor
Memory: 256 megabyte (MB) RAM or higher (we recommend 512MB)
Hard disk: 1.5 gigabyte (GB); a portion of this disk space will be freed after installation if the original download package is removed from the hard drive.